Why an expense is not in the payment file
On the To pay screen, an expense that cannot go into the bank file shows why. Here is what each reason means and how to fix it.
A bank refuses a file with an error as a whole, so Vporiadku checks every expense first and keeps a faulty one out of the file. The other expenses can be paid at once.
| Reason in the list | What to do |
|---|---|
| The supplier's IBAN is missing | Add the IBAN to the supplier in Suppliers or on the expense in the IBAN to pay to field. |
| The supplier's IBAN is not valid | The IBAN fails its check digits. Fix it from the invoice; often two digits are swapped. |
| The supplier has no town | From November 2026 banks want the town and country in the address. Add the address in Suppliers. An empty country means Slovakia. |
| The supplier's country is unknown | Write the country as a code (SK, CZ, DE) or by its name. |
| Not in euro: pay it by hand | A SEPA file carries euro only. Pay it at the bank by hand. |
| Account outside SEPA: pay it by hand | The account is in a country outside SEPA. Pay it at the bank by hand or with PAY by square. |
| Already in an order | The expense waits in another order. To prepare it again, cancel that order. |
An expense that waits for approval, or that an approver rejected, is not in the To pay list at all and goes into no file and no payment until somebody approves it: Approving expenses and invoices.
One invoice can be paid without a file: Pay an expense with PAY by square. The list is in To pay.
Did not find your answer? Write to us at podpora@vporiadku.sk; we answer in Slovak, English and Ukrainian.
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Recurring expenses
Rent, insurance, a leasing instalment or the monthly contributions are booked into your expenses by themselves on the day they fall due. Set them up once from an existing expense.
Pay suppliers with one file (SEPA XML)
On the To pay screen you pick unpaid expenses and download one file for the bank. You upload and sign it in your internet banking, and the bank pays all the invoices at once.
Pay an expense with PAY by square
For an unpaid expense in euro, Vporiadku shows a PAY by square code. You scan it in your banking app and just confirm the payment, without typing the IBAN and symbols.
Which banks accept the payment file
The Vporiadku payment file is SEPA XML in version pain.001.001.09 with structured addresses. Here is what we know about Slovak banks taking it, and what we have not checked yet.