Recurring expenses
Rent, insurance, a leasing instalment or the monthly contributions are booked into your expenses by themselves on the day they fall due. Set them up once from an existing expense.
A recurring expense is a schedule: from one template expense (last month's rent, for example) a new expense with its own number and dates is created at the interval you choose. The template expense does not change.
Step by step
Book the expense once by hand
In Expenses book the expense as it should look every month: supplier, lines, category, VAT.
Click Repeat regularly
On the expense, click Repeat regularly. Or open Expenses → Recurring expenses and click New recurring expense.
Set the interval and the day
Choose the interval (weekly, monthly, quarterly, yearly) and the day of the first expense. The name, such as Office rent, becomes the base of the number: Office rent 11/2026.
Choose how the expense is created
Unpaid document counts among the expenses to pay at once. Draft to check suits a cost whose amount changes every month (energy, phone). An expense with VAT that goes into the control statement, or whose VAT you deduct, is always created as a draft: the deduction belongs to the supplier's invoice. When it arrives, enter its number and dates in the draft and save it.
Save
The expense is created in the night of its day (Slovak time). Create now creates it at once.
What is copied and what is not
- Copied: the supplier, the lines, the category, the VAT and its deduction, the payment symbols and the note.
- New: the number (name and period), the issue and delivery date (the day of the expense) and the due date.
- Not copied: the attachment (each month has its own scan) and the payments.
- In a foreign currency the ECB rate of the day before the delivery date is used.
Contributions of a sole trader
For the amount choose Social insurance from the contributions calculation or Health insurance from the contributions calculation. The expense of 1 November then books the contributions for October, due on 8 November, in the amount Vporiadku calculated from your income, without VAT. When the calculation has no amount (no income yet, or you are a company), the template's amount is used and the history says so.
When something goes wrong
When an expense cannot be created (you deleted the template expense, or an expense with the same number from the same supplier already exists), the schedule pauses and the history says why. Fix it and resume the schedule: the missed period is filled in.
Deleting a schedule keeps the expenses it created. Moving from Profi to Start pauses the schedules.
Frequently asked questions
- Is the expense created twice if I click Create now?
- No. Create now creates the period that is due and moves the schedule to the next one. Each period is created once.
- Can I change the amount?
- Edit the template expense or the created expense. For an amount that varies, choose Draft to check.
Did not find your answer? Write to us at podpora@vporiadku.sk; we answer in Slovak, English and Ukrainian.
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