Summary invoice from delivery notes
How to invoice several delivery notes, orders or quotations of one customer on one summary invoice in Vporiadku, without any of them being invoiced twice.
When you deliver to a customer several times a month, you do not have to invoice each delivery note. At the end of the month you tick them and Vporiadku prepares one summary invoice as a draft.
Step by step
Open the delivery notes
Open Delivery notes. The lists of received orders and quotations work the same way.
Tick the documents
Tick two or more documents of one customer. At most 50 documents can be selected at once.
Press Invoice selected
In the bar above the list press Invoice selected. The dialog shows the documents, the months of delivery and anything that stops the invoice.
Check and create
Set the issue date and press Create summary invoice. The draft invoice opens; you can still edit it and then issue it.
What the summary invoice looks like
The lines of each document sit under their own heading, for example "Dodací list DL2026/0012 zo dňa 03.11.2026". The supply date of the invoice is the day of the last delivery. The amounts per VAT rate equal the sum of the documents.
Nothing is invoiced twice
- Documents on a summary invoice are marked Invoiced in the list and link to the invoice under related documents.
- An invoiced document cannot go on another summary invoice or be converted into an invoice on its own.
- If you delete the summary invoice (a draft) or cancel it, its documents can be invoiced again.
VAT payer: one month and 15 days
A VAT payer may put the supplies of one calendar month on one summary invoice and must issue it by the 15th of the following month. If you pick documents from several months, Vporiadku offers Split by month and creates one invoice per month. The dialog shows the last day to issue for each month.
The monthly summary invoice, automatically
Above the list of delivery notes switch on Monthly summary invoice. On the 1st of each month Vporiadku prepares draft summary invoices of last month's delivery notes not invoiced yet, one per customer. Nothing is issued or sent by itself: you find the drafts in Invoices.
When documents cannot be combined
- They belong to different customers or were issued under different companies.
- They are in different currencies, state different VAT texts (reverse charge, for example) or different discounts on the whole document.
- You mix document kinds, such as an order and the delivery note made from it. The goods would be invoiced twice.
- A document is cancelled or already invoiced.
Frequently asked questions
- Which plan has the summary invoice?
- Profi, together with delivery notes, orders and quotations.
- Can I edit the summary invoice before I issue it?
- Yes. It is created as a draft, so you can change its lines, texts and due date like any invoice.
- What if I need to invoice just one delivery note?
- Open it and press Create Invoice. The summary invoice is for two documents or more.
Did not find your answer? Write to us at podpora@vporiadku.sk; we answer in Slovak, English and Ukrainian.
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